Partner Sites GMAC Calling All Optimists Business Because The MBA Tour mba.com
Partner Sites

GMAC

Calling All Optimists

Business Because

The MBA Tour

mba.com
PREPARING FOR A VIRTUAL REGIONAL EVENT

Quick Links and Guides

Event Schedules

FAQs and Best Practices

General Event Information

The virtual events range from 3-4 hours depending on the region. 

Virtual events feature multiple components such as MeetUps, MBA Talks, Resume Review Clinics and virtual booth visits which run concurrently throughout the duration of the event. See the detailed event schedules above.

To receive access to the event platform, you will need to create a Tour Member Profile for the event. This will also add you to the event’s email list, so you will receive the pre-event email, sent 24 hours before the event, with the event platform link.

Note: you will be able to log into the event platform 12 hours before the event begins. 

All staff participating in the event will need to create a Tour Member Profile (see video instructions above). Please note, each staff member will need to log into their own MBA Portal account to create their profile.

Absolutely. University reps will need to create a Tour Member Profile on their behalf (as only university staff can create a Portal account). Please proceed with creating a profile through your account and check off the Alumni option on the form. Once they have Tour Member Profile, this will ensure they will have access to the event platform and will receive the pre-event emails. If an alumnus does not need access to the event platform (for example, if they are only participating in MeetUps and MBA Talk), you do not need to create a Tour Member Profile for them.

Virtual Booth

You will receive a link to the event platform exactly 24 hours before the event. Upon logging, using your university email, you will be able to navigate to the University & Advisors tab in the top menu bar. Note the event platform experience for university reps and candidate is very similar. As a university rep, you will be able to access the Admin Dashboard of your booth to view booth visitors, the booth chat box, and message candidate directly. For further details, check out Event Orientation video.

To update materials, please use the booth form that is provided in your Update Emails leading up to the event. Note, all the booth materials will need to be submitted 2 weeks before the event to ensure we can build and test your booth properly in advance of the event day. On the booth form, you will be able to specify which area you wish to update.  

Please submit a “booth video request” to clientsupport@thembatour.com and we will follow-up to confirm your materials.

MeetUps

MeetUps are 25 minute small group video meetings that are hosted in Zoom. 

Your Zoom link will be sent in your Pre-Event email (sent 24 hours before the event). It will be the same Zoom link for all Meetups. Upon accessing the meeting, enter provided host key to enable Host permissions and enable the waiting room.

Yes, once you claim the Host role, you can determine Breakout Room assignments for the meetings.

We share the latest MeetUp schedule with the candidates’ information 24 hours before the event. To see your schedule before or after this time, or to access candidate Resumes, go to the MeetUp Center in your MBA Portal account. Check out this video for further instructions on how to navigate the Meetup Center.

MBA Talk Presentations

MBA Talk presentations are 25 minutes. We recommend allotting 15 minutes for presenting and 10 minutes for audience Q&A.   

The session will be streamed via the Notified platform. This is the same platform that will be used for the full event; however, presenters will need to access a separate Presenter Portal for the presentation. We will set up a tech rehearsal in advance of the event day to ensure presenters can access and navigate the presentation.

The webcast portal can host up (2) presenters if the presentation includes a slide deck and (4) presenters without slides. 

The presenter won’t be able to see or hear the audience during the presentation. However, there will be a public chat box that the candidates are encouraged to write in their questions, so the speaker can answer them live.

No, the Notified platform does not allow virtual backgrounds. You are welcome to include a physical banner as your backdrop. 

They are able to view the presentation as an attendee via the event platform. Please be sure they are signed up as Tour Member in advance of the event day to receive access. 

Admissions Panels

An Admission Panel is the opening session to the event with a moderator and 1-2 other university representatives. The discussion will begin
with 3-4 prompted questions from the moderator for 15 minutes and then a 10-minute
Q&A from the audience. The topic and questions will be shared with the panelists
in advance. 

We request that you send us a short bio and headshot to include on the event platform. In addition, you will need to prepare a short introduction about yourself and your program (approx. 1 minute).

Soft Skill Clinics

Clinics are 10-minute one-on-one sessions where an admissions, or career services, rep can provide live feedback to a candidate on their resume or interview skills. 

Video Tutorials

Additional questions? Contact Client Support.

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